Wizarding University

Privacy Policy

  • Effective Date: 19th July 2026

     

    1.       Introduction

    This Privacy Policy explains how we collect, use, store, and protect information when you use this website. Your privacy is important to us and we are committed to keeping personal information to a minimum. We only collect and process information that is necessary to operate a safe, secure, and enjoyable community. If you have questions about this policy, your account, or your personal information, please contact the website administrators.

    By creating an account and using this website, you agree to the practices described in this policy.


    2. Who We Are

    This website is operated by [University name] ("we", "us", or "our"). We operate as an adult (18+) online roleplay (RP) community platform.


    3. Age Requirement and Content Rating

    This website is strictly intended for users aged 18 years or older. By registering for an account, you confirm that you meet this age requirement.

    This website is rated 3-2-2, meaning users may encounter mature themes appropriate for an adult audience, including:

    • Mature storylines and themes
    • Moderate levels of fictional violence or peril
    • Moderate references to adult themes and language

     

    All users are expected to engage responsibly and follow the community rules.

     

    Content that is illegal, exploitative, or prohibited under our Terms of Service will not be permitted.


    4. Information We Collect

    We believe in collecting only the information necessary to provide the service.

     

    Account Information

    When you create an account, we may collect:

    ·         Username

    ·         Password

    ·         Optional profile information you choose to provide

    ·         Content you create on the website

     

    We do not collect email addresses. Because we do not collect email addresses, we cannot send email notifications, recover accounts through email, or contact users through email.

     

    Password Security

    Passwords are not stored in plain text. Passwords are securely processed using password hashing system. Website administrators cannot view your password.

     

    5. Account Validation and Verification

    To help maintain a safe and trusted community, new members are required to verify their identity and account ownership through Discord before receiving full access.

     

    Users may be asked to confirm:

    ·         Who they are within the community,

    ·         That they are the person controlling their forum account,

    ·         That their account meets our community requirements.

     

    This verification process helps protect members, prevent impersonation, and maintain the quality of the community. Until verification has been completed, accounts may have restricted permissions. Unverified users are not be able to:

    ·         View roleplay areas,

    ·         Create or edit forum content,

    ·         Participate fully in the community.

     

    We only use verification information for moderation, account validation, and community safety purposes.

     

    6. Information You Choose to Publish

    Anything you choose to add publicly to your profile or posts may be visible to other members depending on forum permissions.

    This may include:

    ·         Username

    ·         Profile information

    ·         Forum posts

    ·         Roleplay content

    ·         Replies

    ·         Reactions

    ·         Other content you choose to submit

     

    Users should only share information they are comfortable making available within the community.

     

    7. How We Use Your Information

    We use information to:

    ·         Create and manage accounts.

    ·         Authenticate users securely.

    ·         Provide access to community features.

    ·         Maintain forum functionality.

    ·         Moderate content and enforce community rules.

    ·         Prevent abuse, spam, impersonation, and misuse.

    ·         Protect the safety and security of members.

     

    We do not and never will sell, rent, or trade personal information under any circumstances.

     

    8. Legal Basis for Processing

    Where UK GDPR or GDPR applies, we process information under the following lawful bases:

     

    Contractual necessity: To provide the account and community services users sign up for.

    Legitimate interests: To maintain a safe, secure, and well-managed community.

    Legal obligations: Where we are required to comply with applicable laws.

     

    9. Cookies

    Please see our Cookie Policy.

     

    10. Data Sharing

    We do not sell or share personal information for marketing purposes.


    Information may only be shared where necessary to operate the website, such as with:

    ·         Hosting providers.

    ·         Database providers.

    ·         Security services.


    These services only process information required to provide their services.

    We may also disclose information where required by law.

     

    11. Data Retention

    We keep personal information only for as long as necessary.

    If you request account deletion:


    ·         Personal account information will be removed where appropriate.

    ·         Public forum content may remain to preserve discussions and community history.

    ·         Security information may be retained for a reasonable period to prevent abuse or comply with legal obligations.

     

    12. Your Rights

    Depending on applicable law, you may have rights including:


    ·         Requesting access to your personal information.

    ·         Requesting correction of inaccurate information.

    ·         Requesting deletion of your information.

    ·         Objecting to certain processing.

    ·         Requesting restriction of processing.


    To exercise these rights, contact the website administrators.

     

    13. Data Security

    We take reasonable steps to protect information from unauthorised access, loss, misuse, or disclosure. However, no online service can guarantee complete security. Users are responsible for keeping their account credentials secure and must not share their passwords with anyone else including other members.

     

    14. Third-Party Services

    The website may rely on third-party services required for operation, such as hosting or database providers. These providers may process limited technical information required to deliver the service.

    We do not use third-party services for advertising or behavioural tracking.

     

    15. Changes to This Policy

    We may update this Privacy and Cookie Policy when necessary.


    Any changes will be published on this page with an updated effective date.

     

    16. Contact

    If you have questions about this Privacy Policy or your personal information, please contact the website administrators.